- Verify your company settings
- TIN [Tax Identification Numbers for the respective country]
- fiscal year start and end date
- Set up your chart of accounts
- Odoo comes with a default chart of accounts.
- You may choose to re-number and re-name this default chart of accounts.
- It is often faster to delete all the default accounts and re-import your own (helpful: List of Accounts that CANNOT be deleted). If you do this, you will need to pay special attention to point 9 before starting to operate using the system. You may also need to re-configure certain company properties to ensure the correct default accounts are used on newly-created partners
- You must have an undistributed profits and losses account which is not deprecated
- Set up banks and bank accounts
- Create Journals and set accounts
- Set default debit and credit accounts on bank and cash journals
- Default debit and credit accounts should be the relevant cash or bank account
- Set up Taxes and Fiscal Positions
- Create taxes
- assign accounts to taxes
- create fiscal positions
- assign taxes to products
- set default product taxes in accounting/config/settings
- Set up any necessary payment terms
- Activate any necessary foreign currencies and set exchange rates
- current rates
- historical rates as needed
- Validate data and set accounts on
- Customers (AP/AR)
- Suppliers (AP/AR)
- Products (Income, expense, price difference accounts)
- Product categories (Income, expense, price difference accounts)
- Locations (if using perpetual/auto inventory valuation)
- Set up accounting access rights for users
- Make opening entries
- Refer to the "How to make opening entries checklist" in the related documents section of this article
- Do not use the old method described in the "Go Live-Step by Step for Perpetual" article. It is not compatible with versions 11.0 or later.
- If using automated inventory valuation, perform a final audit of cost accounting settings as part of the launch process as described below.
Cost Accounting Settings Audit Checklist
- Check all product categories (for all companies)
- Do they have the same costing and valuation method? (service categories excluded) Mixing methods is only done in special Expense account should be COGS
- Income account should be income
- Valuation account should be current asset and different from interim accounts and location accounts.
- Input account should be reconcilable current asset, different from output and valuation accounts
- Output should be reconcilable current asset, different from input and valuation accounts
- Stock journal should be shared by all categories in most cases
- Check all virtual locations (for all companies)
- There should be at least 3 virtual locations per company
- Virtual Locations/Inventory Adjustment should have the same (COGS) account for input and output
- Virtual Locations/Scrapped should have the same COGS account for input and output.
- Account may be shared with Adjustment location
- You may have multiple scrap locations for a single company.
- Virtual Locations/Production should have WIP, a reconcilable current asset account set in both input and output locations
- In Accounting/Configuration/Settings, Anglo Saxon accounting should be enabled
Opening Entries Import Checklist
Import Open Invoices and Bills
Create two clearing accounts
AR Clearing (ARC), type: current assets
AP Clearing (APC), type: current liabilities
Import open documents
It is simplest to import invoices w/o products with the entire balance on a single line.
Credit the line items to ARC
Debit the line items to APC
Opening Inventory (Auto/Perpetual Valuation Only)
Set up all products
With cost prices
Use your intended final costing/valuation methods
Create an inventory clearing account (type:current asset)
Set your new inventory clearing account on your inventory adjustment location
Validate an inventory adjustment to enter your opening inventory.
A single inventory adjustment should have no more than 1000 lines. Split your opening inventory into several adjustments if necessary.
Set your normal loss account on your adjustment location.
Import your Trial Balance
Import your AP and AR balances into the AP and AR clearing accounts
Debit your current AR to ARC
Credit your current AP to APC
Debit your current Inventory to Inventory Clearing
Do not include balances for cleared accounts
This will (theoretically) empty your clearing accounts
In the case of a mismatch, you may choose to investigate or simply write off the difference
Decisions To Make
- What costing and valuation method(s) will you use?
- Do you invoice your products before or after delivery?
- Do you bill received products before or after delivery?
- How do you collect taxes?
- Where do you want to round off product sale and cost prices?
Key Workflows to Test
- Check Printing - does your check stock line up with any of the standard Odoo reports? If not purchase Odoo check stock (see related document)
- Sale > Invoice
- Purchase>Vendor Bill
- Bank Reconciliation
- Generating reports you need
- computing COGS
2d Pay attention to the account type. Especially receivables/payables can only be used for outstanding amounts on customers/suppliers. As the reports aged receivable/payable and partner ledger take into account all open items on these type of accounts, it is important to keep this in mind when changing the type of an account. E.G. VAT can never be on a payable/receivable account because the reports mentioned before will be false.
2e Define all accounts that must be reconcilable in the chart of account. Pay attention that all open amounts of those account will be taken over in the reconciliation view.
5aii Never change tags on tax codes if you're not sure. These tags are linked to the vat statement and changes in these tags can false the statement. Always try to duplicate an existing tax code instead of creating one from scratch.
5bi Define fiscal position on customers/suppliers are make it automatic based upon account group
11.3 never propose to take over historic accounting entries but always take over balances at the date the accounting in Odoo is taken over.
11.4 Don't forget to take over open amounts on customers/suppliers in detail on receivable and payable accounts. If not, the client will not be able to reconcile future payments with specific customers/suppliers and open invoices.